Step A: Pre-Application Meeting

In order to aid in the development process, City Staff holds pre-application meetings with applicants. Pre-application meetings are required for all applications.  An approval or recommendation by the Planning Commission follows.

Held every Tuesday and Thursday from 9:30 a.m. to 12 noon, the 30-minute to one-hour meetings provide applicants the opportunity to present projects to representatives from City departments such as Development Services, Traffic, Engineering, Municipal Services, Fire and Parks. Approximately four to six meetings are scheduled per week, depending on the complexity of each development project.

The goal of each pre-application meeting is to provide both the applicant and City staff the opportunity to review proposed projects and obtain the requirements of each department impacted by the proposed development. Based on the outcome of the pre-application meeting, it may be necessary to hold additional meeting(s) prior to submittal of an application.

With this process, pre-application meetings will be tied to the Olathe Planning Commission’s meeting and deadline schedule, insuring adequate time to review staff comments and make revisions (applicant) and prepare case reports (staff) for future Planning Commission and City Council meetings.

Prior to the scheduled pre-application meeting, the applicant must provide the following information to Staff by Friday at 2 p.m. for a Tuesday/Thursday pre-application meeting:

  • A one page summary of the project. The summary will generally address sewer, water, detention, off-site improvements and land use
  • A concept/sketch plan of the project site, with dimensions
  • A location map

(Click on image to go to specific page)

Applicants may schedule meetings by calling Development Services at 913-971-8750, Monday - Friday, 8 a.m. to 5 p.m.

Please Note: Meeting dates and times must be scheduled by NOON the Friday before the scheduled Tuesday/Thursday pre-application meeting. Meetings will be scheduled on a first-come, first-served basis.

The following documents should be consulted prior to holding any pre-application meeting:
1. Solid Waste Guidelines
2. Access Management Plan
3. Pre-Application checklist
4. Street Excise Sheet
5. Planning Commission
6. Applications
7. Neighborhood Meeting
8. Lake Olathe Watershed Guidelines