Step A: Pre-Application Meeting

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Applicants may schedule meetings by calling Development Services at (913) 971-8750, Monday through Friday, 8 a.m. to 5 p.m.

Please Note: Meeting dates and times must be scheduled by NOON the Friday before the scheduled Tuesday/Thursday pre-application meeting. Meetings will be scheduled on a first-come, first-served basis.

The following documents should be consulted prior to holding any pre-application meeting:
1. Solid Waste Guidelines
2. Access Management Plan
3. Pre-Application checklist
4. Street Excise Sheet
5. Planning Commission
6. Applications
7. Neighborhood Meeting
8. Lake Olathe Watershed Guidelines

In order to aid in the development process, City Staff hold pre-application meetings with applicants for future planning projects. Pre-application meetings are required for all applications that require an approval or recommendation by the Planning Commission.

Held every Tuesday and Thursday from 9:30 a.m. to 12 noon, the 30-minute to one-hour meetings provide applicants the opportunity to present projects to representatives from City departments such as Development Services, Traffic, Engineering, Municipal Services, Fire and Parks. Approximately 4-6 meetings are scheduled per week, depending on the complexity of each development project.

The goal of each pre-application meeting is to provide both the applicant and City staff with the opportunity to review proposed projects and to obtain the requirements of each department impacted by the proposed development. Based on the outcome of the pre-applicaion meeting, it may be necessary to hold additional meeting(s) prior to submittal of an application.

With this process, pre-application meetings will be tied to the Olathe Planning Commission’s meeting and deadline schedule, thereby insuring adequate time to review staff comments and make revisions (applicant) and prepare case reports (staff) for future Planning Commission and City Council meetings.

Prior to the scheduled pre-application meeting, the applicant must provide the following information to Staff by Friday at 2 p.m. for a Tuesday/Thursday pre-application meeting:

  • A one page summary of the project. The summary will generally address sewer, water, detention, off-site improvements and land use
  • A concept/sketch plan of the project site, with dimensions
  • A location map