Olathe Neighborhood Meeting Policy

Residential Subdivision

The Olathe Comprehensive Plan encourages communication and citizen participation and recognizes that participation of residents in the planning process is vital to its success. As a result, the Olathe City Council adopted Resolution No. 02-1058 establishing procedures for neighborhood meetings concerning development applications adjacent to or in close proximity to residential properties.

The Olathe neighborhood meeting process is intended to achieve the following:

  • Bring about more public involvement in the planning process.
  • Provide developers and surrounding property owners the opportunity to meet with one another early in the planning process to discuss any possible expected or unexpected adverse impacts the development may create.
  • Open a dialogue between the applicant and the surrounding property owners affected by the proposed development to establish an early line of communication.
  • Assist City residents in learning about development plans that may affect their quality of life or their property values.
  • Improve communication between developers, residents, and City staff.

Process and Procedures
The following procedures should be followed for new development applications for property adjacent to or in close proximity to residential developments:

  • Prior to filing an application for a rezoning or special use permit, revised preliminary site development plan, final site development plan, preliminary plat, or final plat, a pre-application meeting should be required between the applicant and City staff, unless such requirement is otherwise waived by the City Planner. At such pre-application meeting the City Planner shall determine if a neighborhood meeting is necessary.
  • Neighborhood meetings should typically be required for applications for properties adjacent to or in close proximity to residential properties.
  • When neighborhood meetings are required, notification of the meeting should be provided by applicants to all property owners of record and all homes associations generally within five hundred (500) feet of the proposed development. Such meetings should typically be held at least twenty-one (21) days or more prior to the scheduled meeting before the Planning Commission in order to allow adequate time to revise plans to address neighborhood issues and to provide a summary of the meeting issues to City staff. Proof of notification is required prior to consideration by the Planning Commission.
  • The purpose of notification is to allow the proposed development's surrounding property owners the chance to meet with the applicant prior to the scheduled public meeting before the Planning Commission and attempt to resolve issues that may impact quality of life in the area or the value of the surrounding properties.
  • An accurate written summary of the meeting should be made by the applicant and provided to City staff in order to forward to the Planning Commission. Such summary should include an outline of the concerns or issues raised by all parties involved, as well as indicating the issues that remain unresolved.
  • The summary will provide a basis for City staff consideration of the proposed development and will become part of the written statement to the Planning Commission or City Council.

Planning staff members are available to answer questions about any pending issues. Interested parties are encouraged to contact the Development Services Department - Planning Division at (913) 971-8750 for more information.