All prices and policies are subject to change

Agreement is made with Mahaffie Stagecoach Stop and Farm Historic Site, a Division Parks and Recreation a Department of the City of Olathe, hereinafter known as Mahaffie.

• Indemnification.  Licensee hereby releases, indemnifies and agrees to hold harmless Mahaffie and the City of Olathe and each of their agents, employees, officers, directors, officials and all of their respective heirs, successors, assigns and insurers (each an "Indemnified Person" and collectively, the "Mahaffie/ City of Olathe Indemnified Persons") from and against any and all claims, demands, damages, losses, liabilities, causes of action (whether based on contract, tort, strict liability, personal injury or otherwise), judgments, assessments, penalties, costs, and expenses of every kind or nature, including reasonable attorneys' fees, expenses of litigation and court costs, without regard to amount (collectively, "Losses") to the extent such Losses, directly or indirectly, arise out of, relate to, or are in any way connected with (i) this Agreement or the Event, (ii) any action or inaction of Licensee or Licensee's officers, directors, employees or agents, (iii) any action or inaction of any Event attendees, caterers or similar persons or entities, or (iv) any third-party claims brought against any Indemnified Person or any person or entity claiming rights hereunder.
• Client will be allowed to access building the day of their event during open hours for set-up. Site operating hours are Monday, Tuesday 8:00 a.m. – 4:00 p.m. Wednesday – Saturday 10:00 a.m. – 4:00 p.m. Sunday 12:00 p.m. – 4:00 p.m. Additional set up hours (day of event) are available at a $75 per hour charge. Client must be respective of site patrons and on duty staff. Failure to do so may result in forfeiting your ability to set up prior to contract time. Site staff are here to conduct normal business operation during this time.
• The site requires a $250.00 or $50.00 deposit, depending on rental total, at the time of reservation.  The deposit will be applied to your final bill. Deposit and reservation form, together, will hold your date. No exceptions.
• Rental groups may use only the facilities and/or equipment specifically designated on the rental agreement. Agreements are non-transferable.
• Full payment and other paperwork for room rental are due twenty one (21) days prior to your event. Failure to meet deadline may result in forfeit of the reservation.
• All groups must designate two (2) individuals to be contact people during and following the event. These contact people will communicate with the staff representative about questions and problems. Following the event, the contact people are required to do a walk-through with the site staff.
• Any group who is transferring a date that is already scheduled will have 2 weeks from the date of the transfer to find another date. Mahaffie will transfer dates up to a max of two transfers. A $25 processing fee will apply per transfer. A group may not transfer dates within 10 weeks of the scheduled event. The date must be cancelled and rebooked if desired.
• Mahaffie does not provide china, flatware, kitchen supplies, or decoration etc. for rentals.
• Mahaffie shall furnish light, heat, air-conditioning, general room set-up and janitorial services incidental to ordinary building usage. The rental group shall be responsible for all decorating and other special preparations necessary for the event (as approved). It is the responsibility of the rental group to inform Mahaffie of all equipment, caterers, or other special needs or uses prior to the event (i.e. grills, deliveries, room set-up, etc.) such requests must be made twenty one (21) days prior to the event in order to all time for consideration and approval. Storage facilities are not available for client’s use.
• Any decorating, covering, or changes to the facilities should be discussed at the time of the rental application. Painters tape or 3M Masking tape use is allowed but must be removed following the event. No duct tape, nails, staples, screws, etc. are allowed for use on tables or other equipment/facilities. Only candles enclosed in glass are permitted. The use of confetti in any form (paper, bird seed, rice, metallic cut-outs, etc.) is prohibited. $50 of your deposit will be forfeited if used.
• All signage must be approved by the Mahaffie Heritage Center staff. Signage other than direction aids and event name will not be allowed outside the immediate rental area, to include but not limited to, political signage, campaign sign, advertising, slogans, etc.
• Parking is available for rentals of the Heritage Center and Mahaffie Grounds. With respect to dual activities and integrity of the Historic Site, parking must be discussed and approved by the Mahaffie Heritage Center staff. 
• The serving or consumption of beer or liquor on the premises will be allowed under the following conditions:

1.  Those using the facility must comply with the City, County, and State laws and ordinances.
2. Mahaffie reserves the right to refuse serving of alcohol to any individual or group.
3. No alcoholic beverages will be allowed outside the designated areas (please see alcohol policy sheet)
4. No exchange of money for alcohol is allowed.
5. The serving of alcohol must cease at least 30 min. prior to the end of your contract time.
6. Alcohol may not be consumed prior to times listed for the Security Officer. No alcohol may be consumed during set-up times.
7. Individuals are not allowed to bring in their own alcohol. All alcohol must be provided through the client or caterer and have a designated bartender for serving of alcohol.
8. Any function where alcohol is served will require a Security Officer at the cost of the renter. On behalf of the client, Mahaffie will make all arrangements to supply a Security Officer for the event. A fee of $40 per hour will be charged for this service from the time alcohol is served until the end of the contract time.

• The renter must clear all tables of debris; pick up all trash, remove decorations, and dispose of all food. The kitchen area and bar must be left in the condition in which it was prior to the event. Kitchen rules are posted in the kitchen and must be followed. Mahaffie is not liable for any injuries due to misuse of the kitchen equipment or failure to follow kitchen rules.
• All vendors (bands, DJ’s, Photographers, rental companies, etc.) must depart at the designated time on your contract. You will be charged for any additional time past your scheduled departure time. Rental groups are able to complete set up during our open hours, free of charge; all set-up time will need to be approved. All hours after the site open hours, all hours that your event is being held and all clean up time will be charged for. Failure to vacate the facility at the conclusion of the event will result in an additional $25 for every fifteen (15) minutes. It is the renter’s responsibility to inform all vendors of this policy.
• Groups composed of youth ages eighteen (18) and younger must be supervised by an adult at all times. Mahaffie requires the addition of another staff representative at a $25 per hour charge. No alcohol service will be allowed for these events.
• Smoking is prohibited in the building and within 10 feet of doors or windows.
• Gambling is prohibited.
• Animals (except service animals) are not permitted in the facility unless part of an authorized program.
• Mahaffie staff shall have the right to enter all rooms, any time, during scheduled events.
• Mahaffie will not allow the use of its facilities to individuals/groups who charge admission for attendance to an event or who sell an item or product on the premises for profit.
• Any group or person violating the established Rules and Regulations, or constituting a nuisance, may be requested to leave the facility or grounds. The misuse of the facility will be sufficient reason for terminating the agreement with no refund.
• For groups playing music during rentals: If there is a complaint from any neighboring residents and the complainant determines the noise to be “excessive, unreasonable, or unusually loud” to the point where it would “disturb, injure, or endanger the comfort of a reasonable person”, the rental group will be asked to shut doors and turn down the music to an acceptable level.
• Mahaffie Stagecoach Stop and Farm Historic Site will set the area rented as discussed in the final meeting per the clients room diagram. Any changes to the set up may be done so by the client. Mahaffie is not responsible for changes to room layout due to changes in guest numbers, weather plan changes or ceremony relocations.

Cancellation Policy
If circumstances arise that would cause the cancellation of your event, a cancellation fee will be assessed. The group will also be responsible for any cost incurred by the Mahaffie Stagecoach Stop and Farm Historic Site, division of City of Olathe up to the point of cancellation. A $25 handling fee will be assessed for any cancellation. The fee schedule for cancellations is as follows: