Special Event Permit Application

This application is required if you answer yes to any of the following questions:

  • Will your event extend to public property, such as a park, sidewalk, or street?
  • Will you be placing anything on public property, such as a stage, tent, temporary structure, kiosk, or tables and chairs?
  • Will you be cooking or serving food to the public?
  • Will your event be obstructing or redirecting vehicular or pedestrian traffic?

 


Step 1:  Complete this form to start the permit process,

Step 2:  Pay permit fees.  Instructions are provided below.

Step 3:  An event review meeting with City staff will be required at a later date.


You need to know:

  • Your event application must be submitted and approved before you advertise, make reservations, or accept registrations.
  • Your permit can be denied regardless of advance advertisements, reservations or registrations.
  • Your event date may not be available due to previously scheduled events and holidays.
  • Your event can be cancelled by City officials due to inclement weather or other emergency situations.
  • A $50 application fee is required.
    • Contact Parks & Recreation at 913-971-8629 to pay.  Cash, check, and credit cards are accepted.
  • Additional fees may be required.
  • A Certificate of Insurance will be required before a permit will be issued.
  • A site map may be required as applicable.
  • A course map may be required as applicable.
  • Contact information for two persons, responsible for the event, will be required.
  • One person, responsible at the event, will be required on site.
  • Alcohol is prohibited on public property.  Contact the City Clerk's Office at 913-971-8521 if you have questions.

 

Please provide information about the nature of your event. Examples include: community run, concert, festival, parade.
Event Organizer Information
Sponsoring Organization Information
First and last name
Street address, city, state and zip code
A telephone number where this agency can be contacted
Primary Applicant Information
Your first and last name
Your street address, city, state and zip code
Your telephone number where you can be contacted
Persons On-site During The Event
The City of Olathe requires two responsible persons on-site at all special events.
Primary Person On-site
First and last name of primary responsible person on-site during the event
Street address, city, state, and zip code
A telephone number where this primary person on-site during the event can be contacted
Secondary Person On-site
First and last name of alternate responsible person on-site during the event
Street address, city, state, and zip code
A telephone number where this alternate person on-site during the event can be contacted
Event Details
Crowd managers are required by event organizers when events host 1,000 or more participants. One crowd manager is required for every 250 people who congregate at the event.
Staff, volunteers, spectators, vendors, and other support personnel
Location
Check all that apply.
Describe City streets, sidewalks or other public property impacted by your event
Set-up Date and Time
:
Start Date and Time
:
End Date and Time
:
Take-down Date
:
Please describe the nature of City services requested. City services will be subject to availability of resources and fees can apply.
Amusement examples include: bounce house or trampoline, etc.
Description of amplification equipment and purpose of use.
Attachments
Include the following: Procedures to report emergency situations to the City. Procedures to notify, relocate/evacuate attendees.
Include the following: assembly and parking areas, entrance and exit points, emergency vehicle access routes, vendor locations.
Include the following if applicable: Parade or race routes on City sidewalks or streets.
Acknowledgements
I understand this application will not be reviewed until the $50 application fee is paid.
I understand a permit can be denied regardless of advance advertisements, reservations or registrations.
I understand that conditions apply for use of amplified sound equipment at this event.
I acknowledge that it is unlawful for any person to use public property (e.g., the streets, or other public places, including sidewalks, City-owned parking lots and parks) for any special event without first obtaining a permit.
I further acknowledge that the City may suspend or revoke a special event permit if the permit holder violates any provisions of the Olathe Municipal Code, Chapter 5.05, and that such violations are punishable by law.
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